Moving your business can be worthwhile. After all, it’s a huge accomplishment to move into a new space. But that doesn’t change how stressful moving your office can be. Tech equipment in general can be tricky to move — it’s bulky fragile, and requires extra care.
If you’re dreading an upcoming office move, here’s how you can keep your tech gear safe while cutting down on moving stress.
1) Plan far ahead
As soon as you get the memo that your business is moving offices, it pays to start planning right away. You’ll want to examine the new space, confer about what equipment is being moved versus being sold off, and write up a chart of responsibilities for employees.
The sooner you begin planning, the less likely you are to end up missing things or to rush around in a panic.
2) Downsize
Downsizing is always a good thing! But before you take an inspired hand to the old files and litter in the office, check with upper management that trashing the old is alright.
You may have to use shredders and recycling services to get rid of all the old clutter. Your new office will thank you, though, and you can start work again in a cleaner space.
Furthermore, a move provides the perfect opportunity to get rid of obsolete equipment. Find ways to sell, donate, or refurbish old tech equipment. Have IT professionals evaluate the tech that’s currently gathering dust. Doing so makes your move simpler, and can net your business some cash.
3) Hire movers
No matter how easy you think moving offices will be, you should hire a moving company.
Here’s why:
Liability. You don’t want to be liable in case employees hurt themselves trying to move.
Morale. Your employees can end up resenting you if you ask to use their personal resources to move.
Safety. Fax machines, copiers, and more provide a challenge for people to move. You’ll want to leave expensive equipment in the hands of professionals.
Hiring a professional moving company in advance can help you get an accurate quote, ensure that nothing arrives broken, and make the moving process a lot easier.
You’ll also want to ensure that the movers have insurance in case anything happens.
4) Settle in
Having a layout in mind before moving helps avoid time-consuming and inconvenient furniture swaps. You’ll also want to address what marketing collateral, like business cards and phone directories, require address changes to stay current.
Finally, make sure that you have a plan in place for connecting phones and internet, so your team can get back to work as soon as possible.
The Bottom Line
Moving an entire office is a huge endeavor. You’ll want to enlist the help of your employees, downsize what you can, and hire professional movers to help you get it done.
Need help getting set up in your new space? Contact Vodigy today! Vodigy specializes in helping small and medium-sized businesses make smart decisions about tech.
